Source Plus

Source Plus: The All-in-One Buying House Management Platform

Transform operational complexity into predictable, auditable, and scalable processes.
Source Plus centralizes buying-house operations on a single, secure platform—enabling you to manage orders, quality, compliance, inventory, finance and communications from one unified dashboard.

Overview
Source Plus is designed for professional buying houses, merchandisers and sourcing teams who require rigorous control, transparency and speed across the full product lifecycle. It replaces fragmented spreadsheets, paper inspections and siloed systems with standardized workflows, real-time data and an auditable record of every decision.

Key Features

Smart Order Management

Complete order lifecycle management: pre-order, purchase order (PO) creation, booking, production tracking, and confirmation of shipment.
Centralized order master with PO/BOM linkage, style and size breakdowns, buyer-specific requirements and attachment support for tech packs.
Real-time status updates (cutting, sewing, finishing, packing) with configurable milestones and ETA reconciliation.
Automated alerts for deviations (delays, over/under shipment, quality failures) with root-cause tagging and corrective action tracking.
Audit trails and version history for all order changes.

Instant Quality Checks (Mobile-First)

Native mobile inspection app for on-floor checks: pre-production, in-process, final inspection and re-inspection.
Customizable checklists, defect classification (AQL integration), photo/video evidence, and sample tagging.
QR/Barcode scanning to link inspection records to specific lots or cartons.
Offline mode with automatic sync and time-stamped reports once connected.
Inspector performance metrics and pass/fail analytics.

Factory Audit & Compliance Control

Audit scheduling, checklist templates (social, environmental, technical) and corrective-action plan (CAP) workflows.
Document repository for factory certificates, licenses and test reports with expiry reminders.
Non-conformance (NC) tracking, escalation matrix and closure verification.
Compliance dashboards for buyer-specific standards and third-party audit integration.

Product Lifecycle Management (PLM)

Centralized repository for tech packs, spec sheets, BOMs, styling boards and sample approvals.
Version control, sample status tracking (development → PP sample → golden sample) and sample cost tracking.
Change-request workflow with side-by-side version comparisons and approval sign-offs.

Inventory & Shipment Tracking

Real-time inventory ledger with lot numbers, FIFO/LIFO options, reserved inventory and WIP visibility.
Container and shipment management: manifest, BL/AWB linkage, customs document storage, carrier and ETA tracking.
Warehouse locations, pick/pack workflows and integration hooks for 3PLs and carriers.

Integrated Accounts & Finance

Sales & purchase ledger, automated invoice generation, three-way matching (PO / GRN / Invoice), and payment scheduling.
Multi-currency support, basic FX handling, tax and duty fields, and export documentation templates.
Financial reports (AR/AP aging, cash flow snapshots) and exportable accounting journals for ERP integration.

Buyer–Supplier Collaboration & Communication

Central message threads tied to orders, shipments or quality records (attachments, action items, SLA timers).
Approval workflows (samples, tech packs, deviations) with digital signatures and audit logs.
Role-based permissions and buyer portals for controlled access to order and quality information.

Dashboard & Analytics

Unified executive dashboard with KPIs: on-time delivery, defect rates, order cycle times, factory performance and financial health.
Configurable widgets, saved views for merchandising/QA/finance teams and automated scheduled reports.
Exportable data and open APIs for BI tools and custom analytics.

Security, Availability & Compliance

Role-based access control, granular permissioning and full audit logging for compliance and traceability.
Industry-standard data protection (in transit and at rest), regular backups and disaster-recovery procedures.
Designed to support vendor compliance requirements and to integrate with buyer security controls and audit processes.

Deployment, Integration & Onboarding

Flexible deployment: cloud-hosted (SaaS) with tenancy options or on-premise installations for enterprise requirements.
Data migration tools and ETL support for importing legacy POs, supplier lists and inventory.
RESTful APIs and EDI connectors for ERP, WMS, freight forwarders and third-party inspection vendors.
Structured onboarding: project plan, data migration, role mapping, training sessions (administrator, merchandiser, inspector) and post-go-live support.

Operational Benefits & ROI (what to expect)

Consolidated operations reduce manual reconciliation and administrative overhead.
Faster sample approvals and improved supplier coordination shorten lead times.
Real-time quality evidence reduces dispute resolution time and rework costs.
Centralized financial controls reduce invoice mismatches and improve cash-flow visibility.
(We can create a bespoke ROI projection during a discovery call using your current KPIs.)

Typical Use Cases

Buying houses managing multi-country supplier networks with multiple buyers and complex tech packs.
Merchandisers needing tight production visibility and faster buyer approvals.
QA teams requiring digital inspection records with photographic evidence and audit trails.
Finance teams requiring accurate three-way matching and consolidated financial reporting.

Testimonials & Case Study

“Source Plus transformed how we track orders and resolve quality issues – reduced rework and faster approvals.” — Merchandiser

Frequently Asked Questions

How long does implementation take? — Typical SaaS onboarding ranges from 4–8 weeks depending on data complexity and integrations.
Does Source Plus support multi-currency and multi-warehouse? — Yes, both are supported.
Can I restrict buyer access to only their orders? — Yes — role and portal permissions are fully configurable.
What training is included? — Administrator training, end-user guides, and inspector mobile training are included; additional trainer-of-trainers sessions available.